Facilities & Maintenance Coordinator | Contract | Jurong

Facilities & Maintenance Coordinator | Contract | Jurong

 

Primary Function

Support plant facilities operations by coordinating maintenance activities, managing vendor services, controlling maintenance-related expenses, and administering procurement and inventory processes.

 

Key Responsibilities

1. Maintenance Coordination

• Schedule and track preventive and corrective maintenance activities.
• Ensure timely follow-up and proper maintenance documentation.

2. Budget & Expense Management

• Support maintenance budget planning and SOE tracking.
• Monitor expenses, prepare monthly reports, and assist with cost reconciliation.

3. Vendor Management

• Source and obtain quotations from approved vendors.
• Coordinate service schedules, monitor vendor performance, and manage annual vendor evaluations.
• Verify completion of services and deliveries.

4. Procurement & Payment Administration

• Process RFQs, PRs, POs, and supplier payments through Ariba.
• Coordinate with procurement and finance teams to resolve purchasing and invoice issues.
• Support month-end closing for vendor invoices and service completion records.

5. Inventory & Store Administration

• Manage receipt and issuance of maintenance materials and spare parts.
• Maintain accurate inventory records and stock levels.
• Support store organization, safety compliance, and housekeeping standards.

 

 

Qualifications & Experience

• Diploma or Degree in Engineering, Facilities Management, Procurement, or a related field.
• Minimum 3 years' experience in manufacturing, facilities, or maintenance operations.
• Proficient in Microsoft Office applications and inventory/procurement systems.
• Organizational, problem-solving, and coordination skills.
• Able to work independently and support operational requirements when needed.